Justify the need to send out an agenda in advance of a meeting.
- Scottish Highers Administration and IT - Question 8 - 2018
Question 8
Justify the need to send out an agenda in advance of a meeting.
Worked Solution & Example Answer:Justify the need to send out an agenda in advance of a meeting.
- Scottish Highers Administration and IT - Question 8 - 2018
Step 1
Legal requirement if a plc
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Answer
In the case of a public limited company (plc), sending an agenda in advance is often a legal requirement. This ensures transparency and adherence to corporate governance standards.
Step 2
Allows members to decide if they need to attend
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An agenda helps members evaluate whether the meeting's topics are relevant to them, allowing them to decide on their attendance accordingly.
Step 3
Allows members to prepare thoughts and information/research topics
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Receiving the agenda in advance enables members to gather necessary information and prepare contributions related to the topics for discussion.
Step 4
Allows members to prepare resources required
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By knowing the agenda beforehand, members can prepare any required resources or documents, ensuring a more efficient meeting.
Step 5
Members will know if there is going to be a vote
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When an agenda highlights items requiring a vote, members can be prepared for participation and informed decision-making.
Step 6
Members should be able to gauge how long meeting will take
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An agenda provides an overview of the scheduled discussions, allowing members to estimate the duration of the meeting and plan their time accordingly.
Step 7
Members can alert the chair of additional items to be added
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Answer
Advanced agendas allow members to notify the meeting chair of any additional points they believe should be included, contributing to a comprehensive discussion.
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