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Compare the role of the Chairperson and the Administrative Assistant with regards to meetings. - Scottish Highers Administration and IT - Question 11 - 2019
Question 11
Compare the role of the Chairperson and the Administrative Assistant with regards to meetings.
Worked Solution & Example Answer:Compare the role of the Chairperson and the Administrative Assistant with regards to meetings. - Scottish Highers Administration and IT - Question 11 - 2019
Step 1
The Chairperson will decide on the agenda items whereas the AA (Administrative Assistant) will circulate the agenda and send it to attendees.
Answer
The Chairperson plays a key role in determining what topics need to be discussed during the meeting, while the Administrative Assistant is responsible for ensuring that this information is shared with all relevant parties.
Step 2
The Chairperson will inform the AA of the requirements for a meeting whereas the AA will research and book the venue.
Answer
The Chairperson provides information about the meeting's specific requirements, such as materials needed or guest speakers, and the Administrative Assistant handles logistical tasks like reserving a suitable location.
Step 3
The Chairperson will decide and request specific equipment or requirements for the meeting whereas the AA has to ensure the equipment is booked.
Answer
The Chairperson identifies what resources are needed for effective discussion, and the Administrative Assistant ensures that these resources are available and ready for use during the meeting.
Step 4
Step 5
The Chairperson will work through the agenda items in order during the meeting whereas the AA will take the minutes.
Answer
While the Chairperson leads the discussion based on the agenda, the Administrative Assistant documents the minutes, ensuring that there is a record of what was discussed and decided.
Step 6