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You wish to set up a 'small office home office' (SOHO) with four computers - NSC Computer Application Technology - Question 4 - 2022 - Paper 2
Question 4
You wish to set up a 'small office home office' (SOHO) with four computers. 4.3.1 Explain TWO criteria that could be used to select a printer for this office. 4.3.... show full transcript
Worked Solution & Example Answer:You wish to set up a 'small office home office' (SOHO) with four computers - NSC Computer Application Technology - Question 4 - 2022 - Paper 2
Step 1
4.3.1 Explain TWO criteria that could be used to select a printer for this office.
Answer
When selecting a printer for a small office home office (SOHO), two important criteria to consider are:
- Speed: The printer's pages per minute (PPM) performance is crucial. A faster printer increases productivity by minimizing wait times for printed documents.
- Budget Consideration: It's essential to evaluate the total cost of ownership, including the price of the printer and the ongoing costs for ink or toner and maintenance.
Step 2
4.3.2 What type of software licence would you prefer when installing an office suite for this office? Motivate your answer.
Answer
I would prefer a site license for installing the office suite in this small office home office. This type of license allows multiple installations across several computers without the need to purchase individual licenses for each device, which is cost-effective and more convenient for managing software updates.
Step 3
4.3.3 Give TWO benefits of buying a UPS for this office.
Answer
Investing in an Uninterruptible Power Supply (UPS) provides several advantages:
- Backup Power for Limited Time: A UPS offers immediate battery backup during power outages, ensuring that work can continue smoothly without interruption.
- Protects Against Power Fluctuations: It safeguards sensitive equipment from damage caused by sudden power loss or power surges, thereby prolonging the life of the office devices.
Step 4
4.3.4 Which problem could arise if the printer purchased for this office is NOT set as the default printer?
Answer
If the printer is not set as the default printer, users might accidentally send print jobs to the wrong printer, leading to confusion and wasted paper. Additionally, this could result in delays as users will need to manually select the correct printer each time they print, which could disrupt workflow.