A new hospital has recently been built in your neighbourhood - NSC Computer Application Technology - Question 9 - 2016 - Paper 2
Question 9
A new hospital has recently been built in your neighbourhood. The hospital will be using a variety of technologies to improve service delivery and to function more e... show full transcript
Worked Solution & Example Answer:A new hospital has recently been built in your neighbourhood - NSC Computer Application Technology - Question 9 - 2016 - Paper 2
Step 1
9.1.1 State TWO advantages of having these progress reports available electronically instead of using handwritten reports.
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Speed and Efficiency: Electronic reports can be generated and accessed quickly, reducing the time spent writing and filing handwritten documents.
Data Integrity: Storing reports electronically minimizes the chances of misinterpretation due to poor handwriting, thus enhancing the accuracy of the information recorded.
Step 2
9.1.2 State TWO ways in which records can be transferred from the smartphones or tablet computers and stored directly on the server, even if the network is not working.
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USB Connection: Users can transfer data by connecting their smartphone or tablet directly to a computer using a USB cable, which allows for offline data submission.
External Storage Devices: Data can be saved on a memory card or USB flash drive and then imported to the server later when the connection is restored.
Step 3
9.2.1 What is the general purpose or use of an import function?
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The import function is utilized to bring data from an external file or application into the current program, allowing for seamless integration of information.
Step 4
9.2.2 Briefly explain what a wizard is in this context.
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A wizard is a guided interface that assists users in completing tasks step-by-step, making processes like importing data user-friendly and reducing the likelihood of errors.
Step 5
9.2.3 Explain what the 'append' option allows you to do.
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'Append' allows users to add new records to an existing table, thereby expanding data without overwriting or losing previous entries.
Step 6
9.3.1 What is a path in this context?
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A path is a string that indicates the specific location or directory of a file within a file system, often representing the route through which the file can be accessed.
Step 7
9.3.2 Explain the advantage of adding the path in all the documents that are saved on the server.
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Adding the path ensures that each document can be easily located in the file system, providing a clear reference that simplifies file management and retrieval.
Step 8
9.3.3 Why is it important to add the path as a field?
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Including the path as a field allows users to quickly identify where a document is stored, facilitating efficient organization and reducing the risk of file misplacement.
Step 9
9.4.1 Suggest TWO guidelines that the hospital staff could follow in order NOT to become victims of phishing.
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Do Not Click on Unverified Links: Always verify URLs before clicking, especially in emails from unknown sources.
Use Secure Organizations: Contact known institutions directly instead of using links in suspicious emails to ensure safe communication.
Step 10
9.4.2 Why do you think so many of the staff have numbers in their e-mail addresses?
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Many staff may choose numbers in their email addresses as a means of creating a unique identifier, especially when their preferred username is already taken.
Step 11
9.5.1 What is the general name used to describe software that can be used on a trial basis?
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Such software is generally referred to as 'Shareware' or 'Trialware', allowing users to evaluate the program before purchase.
Step 12
9.5.2 Give TWO advantages of using a trial version of software before installing the full version.
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Compatibility Testing: Users can determine whether the software integrates well with their existing systems before committing to a full purchase.
Feature Evaluation: Trial versions allow potential buyers to assess the functionality and usability of the software, ensuring it meets their needs.
Step 13
9.5.3 Briefly explain what a template is, as well as how one would use it.
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A template is a pre-designed document that contains layout and formatting settings. Users can customize this document to create new files with consistent structure, saving them time and ensuring uniformity across similar documents.
Step 14
9.6.1 Briefly describe THREE of the biggest potential technical problems the hospital might find with implementing their BYOD policy.
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Security Issues: Personal devices may not have the same level of security measures as corporate devices, increasing vulnerability to data breaches.
Compatibility Problems: Staff devices might have different operating systems or software versions, leading to compatibility issues with hospital applications.
Bandwidth Management: Increased device usage can overload the hospital's network, leading to slow performance and service interruptions.
Step 15
9.6.2 State TWO benefits of using a proxy server, other than simply providing Internet access.
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Anonymity: A proxy server can help mask user IP addresses, providing a layer of privacy when accessing the Internet.
Content Filtering: Proxy servers can restrict access to specific websites, helping to enforce organizational policies regarding Internet use.
