A new hospital has recently been built in your neighbourhood - NSC Computer Application Technology - Question 9 - 2016 - Paper 2
Question 9
A new hospital has recently been built in your neighbourhood. The hospital will be using a variety of technologies to improve service delivery and to function more e... show full transcript
Worked Solution & Example Answer:A new hospital has recently been built in your neighbourhood - NSC Computer Application Technology - Question 9 - 2016 - Paper 2
Step 1
What is the general purpose or use of an import function?
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Answer
The general purpose of an import function is to enable the transfer of data from one system or format into another. This process allows users to bring external data into a software application in a structured and organized manner, facilitating effective data management and analysis.
Step 2
Briefly explain what a wizard is in this context.
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A wizard is a guided interface in software that helps users complete complex tasks by breaking them down into simpler steps. It typically presents a series of dialogs or prompts, making it easier for the user to follow the process without much technical knowledge.
Step 3
Explain what the 'append' option allows you to do.
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The 'append' option allows you to add new data to an existing table or dataset instead of replacing the entire set. It is useful for integrating additional records while maintaining the current data structure.
Step 4
What is a path in this context?
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In this context, a path refers to the location or directory within the file system where a specific file is stored. It indicates the route that the file takes to be accessed, ensuring users can find it easily.
Step 5
Explain the advantage of adding the path in all the documents that are saved on the server.
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Adding the path ensures that documents can be easily located in the file system. This is particularly beneficial for maintaining organization and reducing time spent searching for files, especially when multiple versions exist.
Step 6
Why is it important to add the path as a field?
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It is important to add the path as a field because it enables automatic updates of the document's location if moved to a different directory. This functionality enhances data integrity and reduces errors in file retrieval.
Step 7
Suggest TWO guidelines that the hospital staff could follow in order NOT to become victims of phishing.
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Do not click on links or download attachments in unsolicited emails.
Always verify the identity of the sender before providing any personal information.
Step 8
Why do you think so many of the staff have numbers in their e-mail addresses?
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Many staff members might have numbers in their email addresses to create unique identifiers, especially in large organizations where common names may lead to duplicate accounts.
Step 9
What is the general name used to describe software that can be used on a trial basis?
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The general name for software that can be used on a trial basis is 'trialware' or 'demo software.'
Step 10
Give TWO advantages of using a trial version of software before installing the full version.
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It allows the user to evaluate the software’s functionality and compatibility with existing systems before committing to a purchase.
Users can test the user interface and overall user experience, ensuring it meets their needs.
Step 11
Briefly explain what a template is, as well as how one would use it.
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A template is a pre-designed document that includes the basic layout and formatting. Users can customize the template with their own content, making it a time-saving tool for creating standardized documents such as invoices or reports.
Step 12
Briefly describe THREE of the biggest potential technical problems the hospital might find with implementing their BYOD policy.
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Compatibility issues between various devices and hospital software may arise, complicating integration.
Security risks involving loss of confidentiality and potential data breaches, especially when personal devices are used.
The necessity for IT support might increase due to diverse devices, leading to higher operational costs.
Step 13
State TWO benefits of using a proxy server, other than simply providing Internet access.
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A proxy server can enhance security by masking users’ IP addresses and filtering out harmful content.
It can cache web pages to reduce bandwidth usage and improve loading times for frequently visited sites.
