The travel agents must be able to conduct business from their office building or by using their mobile office - NSC Information Technology - Question 6 - 2017 - Paper 2
Question 6
The travel agents must be able to conduct business from their office building or by using their mobile office. Internet access is required as most of the business is... show full transcript
Worked Solution & Example Answer:The travel agents must be able to conduct business from their office building or by using their mobile office - NSC Information Technology - Question 6 - 2017 - Paper 2
Step 1
6.1.1 Except for making calls and accessing the network, state ONE way in which a smartphone can be useful as a business tool.
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A smartphone can be useful as a business tool by allowing users to access emails, which facilitates communication and efficient management of tasks while away from the office.
Step 2
6.1.2 Discuss TWO disadvantages of doing business using a smartphone.
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One disadvantage is that the small screen size can make data entry cumbersome and difficult. Another disadvantage is the limited battery life, which can hinder productivity if the device is not regularly charged.
Step 3
6.1.3 Which online service is used to ensure that travel agents will have access to the latest versions of their documents on all of their devices at all times?
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An online syncing service, such as Google Drive or Dropbox, ensures that travel agents have the latest versions of their documents accessible on all their devices.
Step 4
6.2 State TWO methods that the agency can use to control access to the building electronically.
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The agency can implement biometric scanners for fingerprint access and use keypads with passwords for securing entry.
Step 5
6.3.1 Write out the abbreviation AUP in full.
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AUP stands for Acceptable Use Policy.
Step 6
6.3.2 Except for the example given, name TWO other aspects that should be included in the travel agency's AUP.
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The AUP should include guidelines on the acceptable use of storage devices and regulations regarding the websites that may be accessed during work hours.
Step 7
6.3.3 Motivate TWO reasons why the prohibition of social networking sites at work is justified.
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Social networking sites can lead to distractions, which reduce productivity, and they can also misuse bandwidth, potentially hindering essential business processes.
Step 8
6.4.1 What is an intranet?
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An intranet is a private network accessible only to an organization's staff, often found as webpages on a browser, providing internal information and communication resources.
Step 9
6.4.2 Suggest a way in which the travel agents could gain access to the travel agency's intranet securely when working on their tablet computers from home.
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Travel agents could log on to a VPN (Virtual Private Network) to access the intranet securely from their home.
Step 10
6.5.1 What is the function of an NIC?
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The NIC, or Network Interface Card, allows the computer to connect to the network, controlling the flow of data into and out of the device.
Step 11
6.5.2 What is the purpose of a MAC address?
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A MAC address serves as a unique identifier for a device on a network, ensuring that data is sent to the correct destination.
Step 12
6.6.1 Suggest another way in which travel documents can be captured as images to be saved on the computer system.
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Another method for capturing travel documents as images could be using a digital camera or a smartphone camera.
Step 13
6.6.2 Besides sharing of the printer, give TWO other reasons for the networking of devices.
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Networking devices allows for improved communication between them and facilitates centralized management of resources.
Step 14
6.6.3 Which technology will allow a user, not connected to a cabled network, to print on the printer?
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Bluetooth or Wi-Fi technology will allow a user to print on the printer wirelessly.
Step 15
6.7.1 What software is needed to run cloud applications?
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A web browser that can run a cloud-based interface is necessary to access and use cloud applications.
Step 16
6.7.2 State TWO advantages of using SaaS as an integrated product.
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One advantage is that SaaS eliminates the need for purchasing licenses, allowing access on multiple devices. Another advantage is that it generally provides automatic updates, ensuring users always have the latest version.
Step 17
6.7.3 Explain how cloud computing uses virtualization to provide powerful online services.
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Cloud computing utilizes virtualization to allow multiple users to share resources on a virtual server, enhancing efficiency and resource management.
Step 18
6.7.4 Briefly describe TWO disadvantages of cloud computing.
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One disadvantage is the dependency on a stable internet connection, as services may become inaccessible during outages. Another is potential security risks, especially with sensitive data hosted online.
Step 19
6.8.1 Explain the term encryption.
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Encryption refers to the process of scrambling data according to a specific algorithm, making it unreadable without the proper decryption key.
Step 20
6.8.2 Briefly explain the public key encryption method.
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Public key encryption uses a pair of keys: a public key to encrypt data and a private key to decrypt it, ensuring secure communication between parties.
Step 21
6.8.3 State ONE disadvantage of using BitCoin to pay online.
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One disadvantage of using BitCoin is that transactions are irreversible, which can lead to issues if mistakes are made.
Step 22
6.9.1 What is BitTorrent?
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BitTorrent is a peer-to-peer file sharing protocol that allows users to distribute files over the Internet.
Step 23
6.9.2 State TWO benefits of using BitTorrent.
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BitTorrent allows users to download large files efficiently and helps distribute the cost of hosting files among many users.
Step 24
6.10 Give TWO examples when downloading software will not be regarded as piracy.
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Downloading software that is provided as freeware or shareware is typically not regarded as piracy. Additionally, downloading proprietary software for personal use under an agreement is also permitted.
