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Draft a typical agenda for, and the minutes of, the AGM of a limited company - Leaving Cert Business - Question C - 2004
Question C
Draft a typical agenda for, and the minutes of, the AGM of a limited company. (25 marks)
Worked Solution & Example Answer:Draft a typical agenda for, and the minutes of, the AGM of a limited company - Leaving Cert Business - Question C - 2004
Step 1
Draft a typical agenda for the AGM
Answer
Agenda for the AGM of a Limited Company
Notice is hereby given that the 6th Annual General Meeting of Offline Systems Ltd. will be held in the head office of the company at Second Street, First Avenue, Waterford on the 11th of January 2004 commencing at 11.00 am for the following purposes:
- Minutes of the previous AGM.
To read and approve the minutes from the last Annual General Meeting. - Matters arising from the minutes.
To discuss any outstanding matters from the previous meeting. - Chairperson’s Report.
To receive and consider the Chairperson's Report. - Financial Report and Accounts.
To receive the Financial Statements and approve the Accounts for the fiscal year. - Declaration of Final Dividend.
To confirm the distribution of final dividends declared for the year. - Election / Reappointment of Directors.
To appoint or reappoint directors as necessary. - Appointment of Auditors.
To consider and appoint the company’s auditors for the year. - Any Other Business.
To discuss any other business raised by the members.
Step 2
Draft the minutes of the AGM
Answer
Minutes of the 5th Annual General Meeting of Offline Systems Ltd.
Date: 11th January 2004
Location: Head office at Second Street, First Avenue, Waterford
The 5th Annual General Meeting of Offline Systems Ltd. was held in the head office of the company on the 11th of January, 2004. The attendance included the Directors, twenty shareholders and the auditor.
- Minutes: The minutes from the previous AGM were read, confirmed, and signed.
- Chairperson’s Report:
The Chairperson provided an update on the company’s performance over the past year and outlined future plans. - Financial Report:
The Financial Report was presented by the Treasurer, who confirmed the accounts were in order. Proposed by the Chairperson, seconded by a member and approved by the assembly. - Dividend:
A final dividend was proposed as previously circulated and unanimously approved. - Appointment of Auditors:
The auditors for the forthcoming year were proposed and approved. - Any Other Business:
The meeting was opened for questions and additional motions. No further business was raised. The meeting completed at 12:30 pm.