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Draft a typical agenda for, and the minutes of, the AGM of a limited company. - Leaving Cert Business - Question C - 2004
Question C
Draft a typical agenda for, and the minutes of, the AGM of a limited company.
Worked Solution & Example Answer:Draft a typical agenda for, and the minutes of, the AGM of a limited company. - Leaving Cert Business - Question C - 2004
Step 1
Draft a typical agenda for the AGM
Answer
Agenda
Notice is hereby given that the 6th Annual General Meeting of Offline Systems Ltd. will be held in the head office of the company at Second Street, First Avenue, Waterford on the 11th of January 2004 commencing at 11:00 am for the following purposes:
- Minutes of the 2003 AGM as previously circulated.
- Matters arising from the minutes.
- To Receive and consider the Chairperson's Report.
- Auditor's Report.
- To confirm the dividend and to declare a final dividend for the year.
- Remuneration and appointment of Auditors.
- Election of Directors.
- Any Other Business of the Company.
By Order of the Board of Directors
Kevin Mannix
Company Secretary
Date: 31st January, 2004
Step 2
Draft the minutes of the AGM
Answer
Minutes of 5th Annual General Meeting of Offline Systems Ltd.
The 5th Annual General Meeting of Offline Systems Ltd. was held in the head office of the company at Second Street, First Avenue, Waterford on the 15th of January 2003. The attendance included the majority of the company’s shareholders and the duly constituted proxies.
- The minutes of the 2002 AGM as previously circulated were proposed by and seconded and signed by the Chairperson.
- There was no matters arising.
- The Chairperson's Report was given by Ms. Kelly who outlined the successful year for the company in terms of sales and the steps proposed by management to ensure future growth.
- The Auditor's Report was presented as the Accounts were adopted. Proposed by __ and seconded by __.
- The dividend for the year was agreed at 4.5¢ per share.
- The reappointment of the auditors was agreed and Apple, Pear and Orange, Chartered Accountants were re-appointed as auditors for the following year.
- Mr. H. Hughes were reappointed as directors for another year.
- There was no Motions before the meeting.
- There was no Other Business mentioned and the meeting was completed at 12:30 pm.
Signed:
Chairperson.
Date: _______________