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The following is an extract from the Treasurer’s report which was recently presented at the AGM of Glenmore Football Club - Leaving Cert Business - Question 1 - 2006
Question 1
The following is an extract from the Treasurer’s report which was recently presented at the AGM of Glenmore Football Club. 1. On recent completion of the building p... show full transcript
Worked Solution & Example Answer:The following is an extract from the Treasurer’s report which was recently presented at the AGM of Glenmore Football Club - Leaving Cert Business - Question 1 - 2006
Step 1
Describe two different methods the club could use to raise funds to improve its financial position.
Answer
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Increase Subscription Fees: The club can raise funds by increasing the membership subscription fees. This approach not only enhances the financial resources of the club but also reinforces the commitment of current members to the club's activities.
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Fundraising through Competitions and Events: Organizing events such as competitions, tournaments, or social gatherings can also attract funds. These events can involve entry fees, sponsorships, and donations from attendees, thereby creating a community-oriented approach to fundraising.
Step 2
Draft the Notice and Agenda for the AGM of Glenmore Football Club.
Answer
Notice of AGM
Glenmore Football Club
Notice is hereby given that the 15th Annual General Meeting of the Glenmore Football Club will take place on 10th June 2006 at 8:00 p.m. in the Clubhouse.
Agenda:
- Minutes of the last Annual General Meeting
- Matters arising from the minutes
- Chairperson's report
- Treasurer's report – financial position of club
- Fundraising for club
- Election of new officers
- Building Programme
- A.O.B.
Alice Williams
Secretary
Step 3
Outline two duties of a chairperson at an AGM.
Answer
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Open the Meeting and Ensure Quorum: The chairperson must open the meeting and confirm the presence of a quorum, ensuring that the meeting is valid and can proceed with decision-making.
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Ensure the Agenda is Followed: It is the chairperson's responsibility to adhere to the agenda, guiding discussions efficiently and ensuring all agenda items are addressed.
Step 4
Outline two duties of a secretary at an AGM.
Answer
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Distribute Meeting Documentation: The secretary must ensure that all members entitled to attend have received the notice and agenda of the meeting in advance, along with any relevant documents required for the meeting.
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Record Minutes and Correspondence: The secretary should take accurate minutes during the meeting and handle all correspondence related to the meeting, ensuring that decisions are documented and circulated after the meeting.
Step 5
Explain three advantages of meetings as a method of communication.
Answer
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Facilitates Idea Exchange: Meetings provide a platform for individuals to exchange ideas and information, fostering collaboration and understanding between participants.
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Decision-Making: Meetings allow decisions to be made through collective input and voting, ensuring that various viewpoints are considered before reaching conclusions.
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Direct Communication: Face-to-face meetings facilitate immediate responses and discussions, enabling participants to clarify issues and resolve problems in real-time.
Step 6
Explain the term ‘quorum’.
Answer
Quorum refers to the minimum number of members who must be present at a meeting to make the proceedings valid. It ensures that decisions made during the meeting are representative of a majority and that all members have the opportunity to participate in discussions.