Agenda and Minutes of the Meeting (Grade 11 NSC Matric English HL): Flashcards
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Definition of an agenda
Definition of an agenda
Formal document listing topics to be discussed at a meeting
Definition of minutes
Definition of minutes
Official written record of what was discussed & decided at meeting
Agenda vs minutes: main difference
Agenda vs minutes: main difference
Agenda plans the meeting; minutes record what happened
Are minutes transcripts or summaries?
Are minutes transcripts or summaries?
Summaries - focus on decisions & actions, not every word spoken
Who signs the minutes?
Who signs the minutes?
The secretary, to authenticate the record
Role of the chairperson
Role of the chairperson
The person leading the meeting
Number of main sections in agenda/minutes structure
Number of main sections in agenda/minutes structure
Six main sections
Key feature: minutes must be...
Key feature: minutes must be...
Accurate and objective (truthful without bias)
Previous minutes at each meeting
Previous minutes at each meeting
Must be approved - crucial for accurate records & accountability
Purpose of 'General Matters' section
Purpose of 'General Matters' section
Allows flexibility for unexpected topics not on original agenda