Agenda and Minutes of a Meeting (Grade 12 NSC Matric English FAL): Flashcards
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Practise the cards
10 cards from this deck
What is an agenda?
What is an agenda?
Organised list of topics to be covered during a meeting
Main purpose of an agenda
Main purpose of an agenda
Keeps meetings organised and on track
5 essential components of an agenda
5 essential components of an agenda
Structure, date/time/venue, chairperson, attendees, topics+time
6-part structure of agenda
6-part structure of agenda
Heading, welcome, prev minutes, items, general, closing
What are minutes?
What are minutes?
Official written record of meeting discussions & decisions
Purpose of minutes
Purpose of minutes
Record, legal doc, follow-up reference, accountability
Key characteristics of effective minutes
Key characteristics of effective minutes
Accurate, objective, formal, names noted, decisions summarised
What to avoid in minutes
What to avoid in minutes
Personal opinions, emotional language, verbatim quotes
When to distribute agenda
When to distribute agenda
Before the meeting date
What authenticates minutes?
What authenticates minutes?
Secretary's signature